TERMS AND CONDITIONS OF HIRE – Artillery House, 35 Artillery Lane, London, E1 7LP
Subject to which this booking is accepted.
1. Room Hire Cancellation Charges
There are no cancellation charges where we are able to re-let rooms, but an administration or handling charge equivalent to 10% of the room hire charges is payable. Where we are not able to re-let, the following cancellation charges apply to all firm bookings:-
- If cancelled more that six months before the start date there are no cancellation charges.
- If cancelled between three and six months before start date a charge equivalent to 50% of rooms hire rates is payable
- If cancelled within three months of the start date full payment of hire charges would be expected
2. Catering Cancellation Charges
Where lunch is cancelled (or where numbers are substantially reduced) on less than 48 hours prior notice, we reserve the right to make a charge to cover any late cancellation charges we are expected to pay to the caterers only with wasted materials.
3. Payment of Accounts
Accounts are payable within 28 days of submission of invoice. Thereafter we reserve the right to charge interest at 15% per annum on all sums overdue. Invoices will normally be rendered at the conclusion of the period of hire (or on cancellation) except in the case of long bookings where invoices will be rendered monthly.
4. Loss of Papers
It is the responsibility of all persons using the facilities in insure their own papers, models, computers, sound systems etc. and other property against loss or damage. We exclude all liability for loss or damage to any property brought on to the premises and for any injury to any person attending save to the extent (if at all) that we are covered by insurance under our normal office renters insurance policy.
5. Papers left behind after Arbitration
Please ensure that all papers are removed immediately arbitration finishes. If papers are to be collected later please tie them securely, mark clearly who they belong to, indicate who is authorised to collect them and notify reception.
6. Hours and Late Sittings
Rooms are hired for the hours 9.30 – 5.30. If you require access before 9.00 or after 6.00 advance notice is required. Sittings after 6.00pm will attract a charge of £50 per hour or part thereof. We will always try to assist. Weekend sittings and weekend deliveries of papers can be arranged, but again arrangements should be made in advance. Additional charges will apply.
7. Security
Papers may be left in arbitration rooms overnight. Rooms will not normally be locked as cleaners will require access. If hirer requires any room to be locked overnight, specific arrangements can be made but the room will not be cleaned.
8. Evening Meetings
Some rooms are used for evening meetings and lectures. When this is happening we will give prior notice and will remove, store and replace your papers with the minimum disruption.
9. Damage to Rooms
The hirer will be responsible for any damage to the rooms or to the furnishings and fixtures including spillages and breakages.
10. Substitution of Rooms
We reserve the right to allocate a room suitable to the size of any particular booking. The hirer is not entitled to insist on being accommodated in any particular room or rooms. However, due consideration will be given to any expressed preference in so far as other bookings permit. We are entitled to cancel any booking without being liable for any direct or indirect loss suffered by the person making the booking or associated parties. In these circumstances we will endeavour to make alternative arrangements, but will not be under any binding obligation to do so.
STANDARD FACILITES
For which no arrangements need be made
- Copying. 15p per copy, metered automatically
- Telephones are installed in every room with unrestricted use for national and international calls. A £20 charge for allocation of a pre dialling code which will enable automatic call logging. All calls charged at cost. Please advise if you require separate billing.
- Fax. Fax machines are available. Incoming messages are on plain paper and charged at 50p per sheet. Outgoing messages are metered and charged at cost.
- White boards. With markers are cleaners.
This booking for facilities at Artillery House, 35 Artillery Lane, London, E1 7LP has been made by:-
…………………………………. on behalf of ………………………………….
(signature of individual making this (name of firm, if applicable)
booking and to whom this account will be sent
…………………………………. on behalf of ………………………………….
(signature of individual making this (name of firm, if applicable)
booking and to whom this account will be sent
N.B unless other arrangements are made, the person signing this form will be responsible for payment of our account which will include all charges incurred. If charges are to be rendered separately both parties must sign this booking form. Whilst we are happy to split charges when requested to do so, such an arrangement does not release the booking party from the liability for any unpaid charges.
